Preliminary notice is hereby given that the 45^th Annual General Meeting of Asian Institute of Chartered Bankers [Registration No. 197701004872 (35880-P)] (“Institute”) will be held on Monday, 19 June 2023, at 10.30 a.m. at Multipurpose Hall, Level 1, Bangunan AICB, 10 Jalan Dato’ Onn, 50480 Kuala Lumpur, Malaysia.

The purpose of this notice is to enable Members to submit nominations for election to Council pursuant to Article 71(2) of the Institute’s Constitution and/or give notice of any other business or any motion not relating to the ordinary annual business of the Institute which Members wish to bring before the forthcoming Annual General Meeting pursuant to Articles 50(d) and 51(1) of the Institute’s Constitution. Formal notice of the Annual General Meeting will be given to Members in due course, in accordance with the Institute’s Constitution.

NOMINATION FOR ELECTION TO COUNCIL

Pursuant to Article 69(1) of the Institute’s Constitution, all members of the Council elected under Article 66(1)(e) of the Institute’s Constitution shall retire at the forthcoming Annual General Meeting and their places shall be filled by members elected in accordance with Article 72 of the Institute’s Constitution.

An Individual Member shall be eligible for election as a member of the Council if he/she is a Fellow or Chartered Banker who satisfies the criteria set out in Article 70 and has been a Member eligible to vote for at least five (5) years.

Pursuant to Article 71(1) of the Institute’s Constitution, every retiring elected member of the Council who intends to seek re-election shall be exempt from nomination, but shall give notice in writing to the Secretary of the Institute of his/her intention to offer himself/herself, to be received by the Secretary at the office of the Institute or by email at cosec@aicb.org.my by 15 March 2023.

Nomination of candidates for election to the Council under Article 71(2) of the Institute’s Constitution may be made either by the Council or by five (5) Members entitled to vote at the Annual General Meeting. Each nomination shall be:

1. in writing by completing the Nomination Form duly signed by each of the Members making the nomination or in the case of a nomination by the Council, by the Secretary of the Institute; and
   
2. accompanied by a declaration in writing signed by the Member nominated for election of his/her willingness to be elected a member of the Council,

which shall be received by the Secretary at the office of the Institute or by email at cosec@aicb.org.my by 15 March 2023.

Nomination Forms for election to the Council are available at the Institute's office. Members may also request for a copy of the Nomination Form by sending the request by email to the Secretary at cosec@aicb.org.my.

NOTICE OF OTHER BUSINESS

Any Member entitled to vote who wishes to bring before the forthcoming Annual General Meeting any other business may do so provided that notice in writing of such other business, together with the names of the proposers and seconders in accordance with Article 50(d) of the Institute’s Constitution, shall have been received by the Secretary at the office of the Institute or by email at cosec@aicb.org.my by 15 March 2023.

NOTICE OF MOTION

Any Member entitled to vote who wishes to bring before the forthcoming Annual General Meeting any motion not relating to the ordinary annual business of the Institute may do so in accordance with Article 51(1) of the Institute’s Constitution provided that:

1. notice in writing of the proposed motion, accompanied by notice in writing from not less than ten (10) Members entitled to vote at the Annual General Meeting expressing their desire that the proposed motion should be brought before the Annual General Meeting, shall have been received by the Secretary at the office of the Institute or by email at cosec@aicb.org.my by 15 March 2023; and
   
2. the proposed motion relates to matters affecting the Institute.

By Order of the Council

Lum Soo Yan (MIA 24562)

SSM Practicing Certificate No.: 201908000567

Secretary

Kuala Lumpur

18 January 2023